Free freelance invoice template
A clean invoice in Excel or Word. Hours times rate, tax and total due, ready to save as a PDF.
Download
Free to use and change for your own work. No email or sign-up needed.
What’s inside
- Your details and the client’s, with an invoice number, invoice date, due date and terms.
- Line items with hours or quantity, rate and amount. In Excel, amounts, subtotal, tax and total due add up on their own.
- How to pay, with space for bank details or a payment link.
- A thank-you line, because manners get invoices paid.
How to use it
- Replace the grey example text with your own details.
- Give the invoice a new number and set the due date. Net 30 is common.
- Add a line for each piece of work. Hours times your rate, or a fixed fee with a quantity of 1.
- Save as PDF (File > Save As > PDF) and email it to your client.
- Keep a copy, and note when it’s paid.
Not sure what to charge? Try the freelance rate calculator.
Sending more than a few invoices a month?
Kibble turns tracked hours into PDF invoices sent from your own Gmail, marks them paid when the money arrives, and drafts friendly reminders at 5, 15 and 30 days late for your OK. See Send your first invoice. It’s free during early access.
Questions people ask
What should a freelance invoice include?
Your name and contact details, the client's details, an invoice number, the invoice and due dates, a line for each piece of work, the total, and how to pay.
Which version should I use?
The Excel version adds up amounts, tax and the total for you. The Word version is easier to style. Both save as PDF.
How should I number invoices?
Any consistent order works, like INV-0001, INV-0002. Never reuse a number. It keeps your records and your client's tidy.
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